Exhibitor Portal


This portal will serve as the new exhibitor manual. Via the Exhibitor Portal you will get access to the:

– General show information.
– Additional promotion for yout participation. 
Webshop, which enables you to make extra orders such as furniture, audio& visual equipment, electricity etc.

Within the portal you can manage your account and authorize your colleagues and/or stand contractor. This will help to divide the correct responsibilities for the show preparations in your company.

If you have any questions regarding the access of your account, please contact Customer Service at +31 30 2952999 or via email


Construction & dismantling hours

Furnishing day for exhibitors:
Tuesday October 4 13:00 – 18:00

Move out stand items exhibitors:
Thursday October 6 17:00 – 20:00

Exhibitor & construction badges

You can order your personalized exhibitor badges via the Exhibitor Portal.
Construction and dismantling passes information will be shared later. 

Freight Forwarding

VIV recommends freight forwarders that have a proven track record:

International Freight Forwarder:
Hudig & Veder Forwarding B.V. – The Netherlands
Contact: Ger Kluter
Tel.: +31 (0)88 5445090

Onsite Freight Forwarder:
Details will follow

VNU Exhibitions Europe/VIV does not receive commission nor any other kind of financial kickback for the services you book with our partners. We are not in favour of such actions and support our exhibitors’ quest in obtaining a fair price.

Travel & Stay

For hotel information please read more on this page.

Marketing & Promotion

Time to actively promote your participation at VIV MEA! Make sure your clients and potential clients know that you will be part of VIV MEA 2020 and available for business meetings at your booth.

Your active promotion is essential to make sure your booth attracts the deserved amount of traffic and that your clients will get your company’s invitation to visit.

The organizers provides you with promotional tools (ADV pages, online banners, logos, a unique registration link, online portals and other free services) to help you take simple but crucial actions with minimum time and money investment. Ready? 🙂 Let’s go!

Download the Promotion Kit >

Maximize your exposure at VIV MEA 2020
Learn more about the customized marketing opportunities available for you at VIV MEA 2020. Maximize your visibility with onsite promotion, the show guide, VR Theatre, VIV Square and more. The CMO brochure will be added later. 


WARNING: Be aware of scam invoices

A number of exhibitors have reported receiving an invoice to claim money on behalf of VNU Exhibitions/VIV. The invoices use the same lay-out and they are send on behalf of the VIV team. Always contact us if you have any doubt about the invoice your received.

Never pay to a bank account that does not match the below details:

Company name: VNU Exhibitions Europe
Address: Jaarbeursplein
3521 AL Utrecht
P.O. Box: 8500
3503 RM Utrecht
Bank: ABN AMRO Bank
Address: Daalsesingel 51
3511 SW Utrecht
Accountnr: 512 2212 00
IBNA nr: NL80 ABNA 0512 2212 00
BTW nr: NL807501487.B01
Kamer van Koophandel: KvK 30149544

WARNING: Be aware of scam companies

Multiple exhibitors reported that they received emails from FairGuide, ExpoGuide and many other companies claiming that they officially work together with VIV. Via a PDF form they ask for your companies information to include in their online exhibitor list or they mention that they are an official appointed contractor.

Please be aware that these are scam companies and that VIV is not associated with any of them.

The recommended partners by VIV are all listed on this webpage and in the Exhibitor Portal (available beginning May).

We strongly advice you to always be carefull with working with partners outsides these lists.

You can always contact us  if you have any doubts.

For more information please also visit:

KG 2 Roundabout
Kigali, Rwanda

5 – 6 Ocotber 2022

Opening hours
Wednesday 5 Octorber: 10:00-17:00 hrs
Thursday 6 October: 10:00-17:00 hrs